(For Students) About the Use of Classrooms in the Liberal Arts and Sciences Building

Please read the following instructions carefully if you wish to use a classroom in the Liberal Arts & Sciences Building.

To use classrooms in the Liberal Arts and Sciences Building, you need to sign up (first time only) and make a reservation (each time you use a room). First-time users are required to sign up for User Registration

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＜Notices＞

・Lending of Classrooms for the Fall Semester AY2024 　Updated on Sep.4,2024
Classroom lending for the fall semester AY2024 will start on October 2 (Wed).
【Web reservations will be available from 9:00 a.m. on September 18 (Wed)】

・Lending of classrooms in the Liberal Arts and Sciences Building A on Saturdays 　 Updated on Sep. 4, 2024
During the fall semester of 2024, classrooms in the Liberal Arts and Sciences Building A will be available on the following Saturdays.
・Oct. 5 (Sat), Oct. 12 (Sat), and Jan. 11 (Sat)

・Request for Power Saving 　Updated on Oct. 31, 2022
Nagoya University is committed to saving electricity.
Please follow the rules below when using classrooms.
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Turn off lights and air conditioning when the room is not in use.
Use air conditioning at appropriate temperatures (summer: 28°C, winter: 20°C)
※Reservations may be cancelled if the ILAS finds any malicious behavior
such as changing the temperature setting to an excessive level.
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＜Confirmation of Reservation Status＞

Please check the reservation status of each classroom via Reservation Status Confirmation Table.

※If the reservation is made as requested, it will be reflected in the Reservation Status Confirmation Table within two business days.
Please make sure that your reservation is confirmed before using the classroom.
（Reservations are not completed by just submitting the reservation application form）

＜Eligible applicants for the classroom use ＞

The following groups are eligible to apply:
・Nagoya University student groups using the rooms for extracurricular activities.

＜Terms of Use for Classrooms in the Liberal Arts and Sciences Building＞

Notes on Registration and Reservations

Reservations are made on a first-come, first-served basis.
If you need to change the date of use, change the lecture room, or cancel your reservation,
please submit the reservation form again.
Reservation status will be updated on this web page at 10:00 a.m. on weekdays.
A classroom can only be used by one group at a time per day.
　（One group may use more than one lecture room at the same time.）
Make reservations after confirming the availability of each classroom via the Reservation Status Confirmation Table.

　【Main Building】
★：15:00～20:00
▲：16:30～20:00
●：18:15～20:00
【Building A】
★：15:00～21:00
▲：16:30～21:00
●：18:15～21:00\●

In principle, classrooms are not available on Saturdays, Sundays, and holidays.
　However, only Building A can be used on Saturdays if there are no events.
　※The available Saturdays will be posted in the "Notices" section.
Reservations may be cancelled due to unavoidable reasons such as classes or classroom inspections.
Applications will be accepted from 9:00 a.m. two weeks prior to the date of use, and will be closed at 8:59 a.m. one week prior to the date of use.
（If you wish to use the room on Monday, reservations will be accepted from 9:00 a.m. on Monday two weeks prior to the day of use until 8:59 a.m. on Monday one week prior to the day of use. However, if two weeks before the date is a national holiday, the date shall be the day following the date, and if one week before the date is a national holiday, the date shall be the day before the date.）

Cautions for use

Use classrooms without interfering with classes, research, or other extracurricular activities.
　（For instrumental or choral practice, use only Building A.）
Do not damage buildings and equipment, etc., or remove any items without permission. In case of any damage, report to the ILAS Office immediately.
In the event of any property damage, theft, or other such situations, we will interview the group using the classroom at the time. In some cases, the group may be asked for repayment.
Classroom AV equipment (projectors, screens, etc.) can't be used for any purpose other than classes.
No open frames are allowed. Smoking is not permitted on campus.
After using a room, restore the room to its previous state, turn off the lights and close the windows.
Follow any other instructions given by the University staff.

＜How to make a reservation＞

User registration is required to obtain permission to use classrooms.

Please fill out the required information on the User Registration Form to sign up.
Within 5 business days, the ILAS Office will send a notification of completed registration
Check the Reservation Status Confirmation Table to see which classrooms are available.
Please make a reservation via the Reservation Application Form using the ID obtained at the user registration.
If the reservation is made as requested, it will be reflected in the Reservation Status Confirmation Table within two business days.
※Reservation is not completed only by submitting the Reservation Application Form.
If you wish to cancel your reservation for any reason after it has confirmed, you must cancel it via the Reservation Cancellation Form.
If you wish to reschedule a reservation, cancel the reservation using this form, and reapply via the Reservation Application Form.
On the day of use, please follow the rules and regulations for the use of the classroom.
(If unauthorized use or an unlocked status is found, the relevant group may face measures such as suspension of use.）
If the classroom is locked, contact the Guard's Room.
After using a classroom, notify the Guard's Room in the Liberal Arts and Sciences Main Building that you have finished.

＜How to change the person in charge＞

Updated on April 16, 2024

　When there are any changes in the registered person in charge, follow the procedures below to update the information.

Fill out the Notification of Change in Person in Charge.
*Login with THERS account is necessary
*Be sure to read the notes in the form
After the change is confirmed by the office, a confirmation e-mail will be sent to both the current and new person in charge.
After receiving the confirmation e-mail, make a classroom reservation with the information on the new person in charge.